So, you’re a wedding pro—planner, photographer, or venue owner—and you’re thinking about outsourcing some tasks to a virtual assistant. But here’s the million-dollar question: What on earth do you actually hand over?
The good news? You can outsource anything (yes, seriously)! If it’s something you don’t love, don’t make you money, or could easily be trained to someone else—boom, it’s a task for your VA.
To get you started, here are 6 tasks you can offload to your trusty virtual assistant (and get back to the parts of your biz that actually make your heart sing):
1. Inbox Overload? No Problem!
Emails are like confetti at a wedding—everywhere, all the time. A VA can help by managing your inbox, sorting through client inquiries, vendor updates, and junk (bye, unsubscribe emails!). They’ll flag the important ones and even create templated responses for the everyday questions. Your clients will thank you for quicker replies—and you’ll thank yourself for reclaiming your inbox sanity. ✉️
2. Social Media Savvy
I get it. Giving up control over your Instagram account might feel like handing over the mic at your wedding speech (nervous, right?). But hear me out: you pick the photos, write the captions, and then your VA takes over—hashtags, tags, scheduling, and all the behind-the-scenes magic. You still get to be the face of your brand, but now you’re free to do the fun stuff (like actually working with clients).
3. CRM/CMS Management
Got a fancy CRM like Dubsado, Honeybook, or Aisle Planner? Great! But managing it? Not so much. A VA can swoop in and handle the heavy lifting—setting up workflows, organizing client info, and even customizing your emails. All you have to do is sit back and watch your system work for you. 🧑💻
4. Timeline Takedown
Timeline creation—ugh, right? It’s necessary, but it’s also a lot. Let your VA take over this time-consuming task by recording a Loom tutorial for them the next time you create a timeline. Your VA can then refer back to it and get to work while you focus on the fun stuff. ⏰
5. Vendor Communication
Vendors, contracts, and all the nitty-gritty details. Whew, it’s a lot to manage. A VA can take care of vendor communication, from sending out contracts to collecting insurance and even making sure all the documents are safely stored. It’s one less thing to juggle—and you can cross it off your never-ending to-do list.
6. Follow-Ups (aka, Getting Those Reviews & Pics!)
After the big day, your VA can reach out to clients and vendors to gather reviews, photos, and anything else you need for your website or socials. Think of it as getting an extra set of hands for all those post-wedding follow-ups you don’t have time for.
Time to Outsource?
If you’re a wedding planner or pro ready to let go of some tasks (and possibly even breathe a little easier), this list is just the tip of the iceberg! Need more ideas or ready to pass off your to-do list to a rockstar VA? Let’s chat!
P.S. Your Virtual Assistant is waiting to help—trust me, you’ll thank yourself when you finally let go of the little things. 😎✨
photography: Megan Byrne Photography
